I won a fellowship. When will I get my grant paperwork?

The grant agreements are sent out in the spring after the February announcement.

When is my fellowship start date?

The start dates of Sloan Research Fellowships are always on September 15th of the year of the award.

May I use fellowship funds for research expenses incurred before the September 15th beginning of the grant?

Yes. Though the fellowship officially starts on September 15th, fellowship funds may be used for research expenses incurred during the summer immediately prior to the fellowship start date. 

Can my fellowship funds be used for indirect costs and/or overhead costs?

No.  Fellowship funds may not be used for indirect or overhead charges by the Fellow's institution.

What are the reporting requirements for a fellowship?

Fellows must submit annual substantive and financial reports (due no later than November 15) for the duration of the fellowship.

The substantive report has no required template or length. It can be a written summary of the work the fellowship has supported so far or simply any journal article(s) or papers published during the reporting period.

The requirements for the financial report are as follows:

• Be submitted on official organization letterhead
• Include the Sloan grant number
• Clearly indicate the on-hand cash balance
• Bear signature by the appropriate organization official

Can I submit a paper or papers in lieu of a substantive report?

Yes.  

Can I use my fellowship to cover summer salary?

Yes, but salary support for Fellows during the summer is limited to a maximum of two-ninths of established academic salary.  This summer research period is to be regarded as two full months.  This policy is included in the terms of your grant agreement. 

How do I submit financial or substantive annual reports?

Please upload them at grants.sloan.org (You will be prompted to create a login.)

Can I get a no-cost extension?

Yes. The Foundation allows for one two-year no-cost extension. Please email [email protected] to make the request. All reporting must be up-to-date, and a current financial report must be sent in order to approve the extension.

What do I do if I am moving institutions?

Please email [email protected] to notify us of your move. If you are moving to another degree-granting institution, we can transfer the balance of funds. We will need a closeout financial report and refund check from your old institution, and the name and email of the person at your new institution who will handle your grants.