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Q: My appointment is in an engineering department, but my work is in basic chemistry, am I eligible?
A: Yes. Fellowships are awarded for scholars whose research is in one of the eight SRF fields. If you’re in an engineering department, but doing chemistry, you are eligible for a fellowship in chemistry. If you’re in a business school, but doing economics, you are eligible for a fellowship in economics.
Q: I received my Ph.D. prior to September 1 eligibility cut-off date, but I stopped my tenure clock for a year to have a child. Can I apply for a fellowship?
A: Selection committees may make exceptions for candidates who received their Ph.D. prior to the September 1 cutoff date if the candidate's career was delayed due to:
1. Military service
2. Change in field
3. Child-rearing responsibilities.
Selection committees may also make an exception for candidates currently serving in their first faculty position and that position began on or after September 1, 2016.
If any of the above apply in a particular candidate's case, the candidate's nominator should include in his or her nomination letter a paragraph explaining the candidate's circumstances.
There is also space on the online application form for the candidate to indicate that he or she is applying under an eligibility exception and to explain the particulars in his or her own words.
Q: What’s included in the field of Ocean Sciences?
A: Marine biology; chemical, physical, and biological oceanography; and marine geology all qualify as ocean sciences, but other fields could qualify depending on the nature of the work being done. A mathematician working on how to model changes in ocean temperature or phytoplankton populations would qualify, as would a technologist working on developing better tools to study methane processing in seawater samples. In general, natural scientists working to advance our understanding of the oceans are eligible for a fellowship in ocean sciences.
Q: I'm tenured, but I meet all the other eligibility requirements. Am I eligible?
A: Yes. For eligibility purposes, we treat tenure as the last stop on the tenure track.
Q: Today is the deadline and one of my letter-writers just told me he cannot upload his letter today. What do I do?
A: Submit your application without the letter. So long as you attached all the other required documents (CV, research statement, etc.) and so long as you have “requested” the letter through the Interfolio system, your application will be accepted. Once your letter-writer submits his or her letter of support through Interfolio, it will automatically be added to your application.
Q: Do the “representative articles” I submit have to be published?
A: No, but it is rare for successful candidates to submit papers that have not at least been accepted for publication.
Q: If I applied for a Sloan Research Fellowship last year and am re-applying this year, can I re-use my nomination letter and letters of support from last year?
A. No. Though the same persons may nominate you or write letters of support on your behalf, they must submit new letters. This ensures that your nominator and letter-writers continue to support your candidacy for a Sloan Research Fellowship.
Q: Can I see an example of a research statement submitted by a successful candidate?
A: Unfortunately, no. Research statements submitted by nominees are confidential.
Q: Are there any font-size, margin-size, or other formatting restrictions on the one-page research statement?
A: No, but selection committees do not tend to look kindly on applications that try to skirt the one-page length limit through creative font and margin sizing.
Q: Can the one-page research statement be over a page?
A: We will not disqualify a nominee because the research statement exceeds one page. Selection committees are reasonable. The committees ask for a one-page summary, however. Give them a one-page summary.
Q: Does the one-page limit on research statements include a list of references or can references be put on a second page?
A: Try to fit them in the footnotes of page 1, but if you can't do it, putting references on a second page is acceptable.
Q: Are there any specific content requirements for the one-page research statement?
A: No. The point of the research statement is to permit candidates to briefly describe their current and future research, since publications lags can sometimes make a CV a less than perfect guide to a candidate's work. There are no specific content requirements.
Q: I submitted my materials through Interfolio, but have not received a confirmation email from Sloan.
A: Once you submit your materials, you should receive an email from Interfolio confirming that your materials have been successfully submitted. (Make sure to check your spam or junkmail folder if you don't get a confirmation. Please be sure to add the email address firstname.lastname@example.org to your allowed senders list in your email server.) You will not receive a separate email confirmation from Sloan. Don't worry. If Interfolio confirms your nomination was submitted, it was submitted. We have it.
Q: Can more than one email address be associated with an Interfolio.com account?
Q: I requested a letter of support through Interfolio, but the letter writer never received the request email. What do I do?
A: Tell the letter writer to check his or her junk mail folder. Aggressive junk mail filters occasionally flag emails from Interfolio.com as spam. Also, the letter writer can access the request without receiving the notification email from interfolio (which is sent mainly as a reminder and convenience). If your letter writer logs into his or her Interfolio account using the email address to which the letter request was sent, the letter request will be waiting there.
Q: I nominated someone last year who did not receive an award. Can I re-nominate that same person this year?
A: Yes, so long as they continue to meet all eligibility requirements.
Q: Does my nominator have to be my department chair?
A: No. Any senior researcher who can speak to the quality of your work may nominate you.
Q: Does my nominator have to be someone from my department?
A: No, any senior researcher who can speak to the quality of your work may nominate you.
Q: Can my former advisor write a letter in support for my nomination?
Q: What are the Selection Committees looking for in a support-letter writer?
A: Unfortunately, the Foundation does not advise on whom a nominee should or should not select as a letter writer.
Q: Is there a limit to the number of nominations per department?
A: Yes. No more than three candidates may be nominated from any one department.
Q: Is there a limit to the number of people I may nominate?
A: No, though no more than three individuals may be nominated from any one department. NOTE: Anyone nominating more than one candidate may be asked to rank these candidates at a later stage in the selection process.
Q: Whom should I select as a nominator or letter writer?
A: Selection Committees recommend that letters of support be submitted by someone who can speak objectively and knowledgeably about the quality and significance of a nominee’s work. Letters submitted by co-authors, personal associates, or professional mentors are, in this sense, less useful to Selection Committees than letters submitted by those with more professional distance from a nominee’s work.
Q: I am an administrator who is processing a nomination on behalf of one of the faculty in my department. Should the Interfolio account created be in my name or in the name of the nominee?
A: The account should be in the nominee's name.
Q: When are the winners announced?
Q: Does the Foundation provide feedback to nominees not selected for fellowships?
A: No. Selection committee deliberations are confidential.